Best AI Note Taking Apps in 2026: 11 Tools Compared

1. Otter.ai

Otter records meetings in two ways. Its AI notetaker can join Zoom, Microsoft Teams and Google Meet calls from your calendar, or you can record without a bot from Otter's Mac or Windows desktop app, its Chrome extension, or its iOS and Android apps. Otter shows a live transcript during the call and lists real-time annotation (highlights, comments and images), a takeaways panel that assigns action items, and automated slide capture. After the meeting it writes a summary with decisions and action items, and Otter AI Chat answers questions within and across meetings. Otter transcribes English, Spanish, French, German, Japanese and Chinese.

Key strengths:

• A live transcript with highlights, comments and assigned action items during the call
• A bot-free desktop app alongside the meeting bot
• An Otter MCP server, listed on every plan, lets ChatGPT, Claude and other AI chat tools reach your meeting knowledge

Limitations:

• Six transcription languages, fewer than most tools here
• The free Basic plan includes 300 transcription minutes a month, 30 minutes per conversation and the 25 most recent conversations
• Salesforce and HubSpot sync starts on Pro, and SSO and SCIM are Enterprise features that need a 100-user license

Best for: Teams that want a live, shared transcript they can annotate during the call.

Pricing: Basic is free. Pro is $16.99 per user per month, or $8.33 billed annually. Business is $30 per user per month, or $19.99 billed annually, with unlimited meetings and up to 4 hours per conversation. Enterprise is custom and adds SSO, SCIM, an API and webhooks, and a HIPAA compliance add-on.

2. Fathom

Fathom records Zoom, Google Meet and Microsoft Teams calls on Mac and Windows computers, and its iOS app records in-person conversations. Its notetaker bot can join the call, or on a Mac you can use bot-free capture, which records audio and a transcript without a participant joining; bot-free video capture is in a limited beta. Fathom says bot-free recording also lets it capture Slack Huddles on Mac. After each call you get a summary, action items and a searchable transcript, and Ask Fathom answers questions about one call or across your calls. Fathom transcribes 38 languages and translates summaries for calls in Spanish, Portuguese, German, French, Italian or Dutch.

Key strengths:

• Unlimited recordings, transcripts and call storage on the free plan
• Claude and ChatGPT integrations on every plan, plus a public API and MCP server
• Notes sync to Slack, Salesforce, HubSpot, Notion, Asana and Zapier

Limitations:

• Bot-free capture is Mac only for now; Fathom says Windows support is coming soon
• Ask Fathom and advanced summaries have limited use on the free plan
• Team and Business plans need at least 2 users

Best for: Individuals and small teams who want unlimited free recordings, with a bot or without one on a Mac.

Pricing: Free plan. Premium is $20 a month, or $16 billed annually. Team is $19 per user per month, or $15 billed annually. Business is $34 per user per month, or $25 billed annually, and adds CRM field sync and coaching metrics. Enterprise is sold through Fathom's sales team and adds SSO, SCIM and a signed HIPAA BAA.

3. tl;dv

tl;dv records, transcribes and summarizes Zoom, Google Meet and Microsoft Teams meetings, including slide capture, and its iOS and Android apps record as well. It transcribes more than 30 languages, can detect the meeting language automatically, and can translate transcripts and summaries. Beyond single-meeting notes, the Business plan adds multi-meeting AI insights and scheduled AI reports that summarize trends across many calls, plus playbook monitoring and objection handling for sales coaching. tl;dv says recordings are hosted and stored in the EU and that it never uses them to train AI.

Key strengths:

• Unlimited video recordings and transcription on the free plan
• More than 30 transcription languages, with translated transcripts and summaries
• Pro adds an MCP server, API and webhooks, and 5,000+ integrations through Zapier

Limitations:

• The free plan includes AI notes for 10 meetings, keeps data for up to 3 months and caps web recordings at 40 a week
• Custom vocabulary and unlimited multi-meeting insights need the Business plan
• Questions across many meetings (multi-meeting Ask AI) are capped at 5 on the Free and Pro plans

Best for: Multilingual teams that record most calls and want summaries across many meetings.

Pricing: Free plan. Pro is $18 and Business $29 per seat per month, billed annually. Enterprise is custom and adds SCIM, custom SSO and privately hosted AI.

4. Jamie

Jamie runs on your device and records without a meeting bot, so it works with Zoom, Microsoft Teams, Google Meet and other platforms, and it also captures in-person meetings from a laptop or phone. Apps are available for Mac, Windows and iPhone. It writes notes with speaker recognition and task detection in 99+ languages, Ask Jamie answers questions across your meetings, and Workflows handle the steps after a meeting, such as updating a CRM or drafting a follow-up. Jamie says storage and processing stay within the EEA, Switzerland and the UK, that audio is streamed and never stored, and that it never trains models on your data.

Key strengths:

• No bot, and in-person meetings on every plan
• Notes and transcripts in 99+ languages
• Jamie lists EU data residency, ISO 27001 certification and GDPR compliance, with SAML SSO and SCIM on Enterprise

Limitations:

• The free plan includes 10 AI notes a month and a 30-minute meeting limit
• CRM integrations (Salesforce, HubSpot, Pipedrive and others), the API, webhooks and MCP start on Pro
• Because Jamie does not store audio, you keep notes and transcripts rather than recordings

Best for: Professionals in client-facing or regulated work who want bot-free notes with data kept in Europe.

Pricing: Free plan. Billed annually, Plus is $24 a month (20 AI notes, 2-hour meetings), Pro is $46 a month (unlimited notes, 5-hour meetings) and Team is $37 per seat per month. Enterprise is custom.

5. Granola

Granola is an AI notepad. It transcribes your computer's audio in the background without inviting a bot, works with Zoom, Google Meet, Teams, Slack Huddles and in-person meetings, and runs on Mac, Windows, iOS and Android, plus Apple Watch. You type your own notes during the call, and Granola uses the meeting context to turn them into enhanced notes. It syncs with your calendar, prepares a brief before external meetings on paid plans, and Granola Chat answers questions within and across meetings. Granola transcribes 31 languages on desktop and 17 on mobile.

Key strengths:

• No bot, with desktop and mobile apps
• Your own notes steer the AI summary
• Shared folders on every plan, and an MCP connector for Claude, ChatGPT and other AI apps (personal notes from the last 30 days on the free plan)

Limitations:

• The free Basic plan shows 30 days of meeting history; older notes need a paid plan
• Integrations with Notion, HubSpot, Attio, Affinity and Zapier start on Business, and Salesforce needs Enterprise
• Granola transcribes only after you open a meeting note or click its notification, so you start it for each meeting

Best for: People who take their own notes in meetings and want AI to fill in the rest.

Pricing: Basic is free. Business is $14 per user per month. Enterprise is $35 per user per month and adds SSO, org-wide auto-deletion periods, HIPAA-compliant workspaces and admin controls.

6. Krisp

Krisp combines AI noise cancellation with a bot-free meeting assistant. Because it works at the audio level, Krisp says it works with Zoom, Google Meet, Microsoft Teams, Slack Huddles and other calling apps, and you can enable a bot to join meetings when you prefer one. It records audio or video, transcribes, and writes notes and action items, with transcripts and summaries in 16 languages: English on your device and 15 more on Krisp's servers. Its mobile app records in-person meetings and, Krisp says, works offline. Noise cancellation removes background noise, echo and cross-talk, and accent conversion is also available.

Key strengths:

• Noise cancellation and meeting notes in one app, with unlimited noise cancellation on every plan
• Custom vocabulary of up to 750 workspace terms
• Integrations with Slack, Notion, Zapier, HubSpot and Pipedrive, plus an MCP integration for Claude, ChatGPT and Cursor

Limitations:

• The pricing page lists a 7-day free trial rather than a free plan
• Krisp's mobile app does not include noise cancellation yet
• Salesforce integration needs the Advanced plan, and SSO and SCIM need Enterprise

Best for: Remote workers in noisy places who want noise cancellation and meeting notes in one app.

Pricing: A 7-day free trial with no credit card. Core is $16 per user per month, or $8 billed annually. Advanced is $30 per user per month, or $15 billed annually. Enterprise is custom.

7. Scribbl

Scribbl is an AI meeting notetaker that records without a bot. On Google Meet it works through a Chrome extension. On Zoom and Microsoft Teams, Scribbl Desktop records from your own computer, on a Mac with Apple silicon or on 64-bit Windows 10 or 11. Nothing is added to the participant list, and every meeting lands in one account with AI notes, action items, a transcript with speaker names, and the video. Scribbl transcribes more than 85 languages and can write your notes in a different language from the meeting.

Smart Collections sort meetings into groups you describe in one sentence, such as sales calls or a client's project. Automations then do the follow-up for meetings in a collection: drafting a follow-up email, logging notes in HubSpot or Pipedrive, posting a summary to Slack or Microsoft Teams, saving notes to Google Drive, Notion or Confluence, opening tickets in Linear, Jira, Asana or Monday, or adding a row to a Google Sheet. Scribbl says Automations ask before they change anything by default. On Pro and Team, a connector lets Claude or ChatGPT search and read the transcripts and notes of the meetings you have recorded. Scribbl describes the connector as read-only and as an MCP server, and it needs a paid Claude or ChatGPT plan on their side.

Key strengths:

• No bot on Google Meet, Zoom or Teams, on every plan including free
• Smart Collections and Automations carry notes into CRMs, Slack, docs and ticketing tools
• A read-only Claude and ChatGPT connector on paid plans

Limitations:

• Zoom and Teams need Scribbl Desktop, which does not run on Intel Macs
• The free plan includes 10 meetings a month, 1 AI chat question per meeting and 3 Automations runs a month
• Writing a job in plain words for Scribbl to run with your own Claude is a Team plan feature

Best for: People who want bot-free notes on Meet, Zoom and Teams and want to ask Claude or ChatGPT about past meetings.

Pricing: Free with 10 meetings a month and no limit on meeting length. Pro is $13 per user per month billed annually, or $20 monthly, with unlimited meetings and AI chat, integrations with HubSpot, Pipedrive, Slack, Asana, Monday and Google Drive, and 50 Automations runs a month. Team is $20 per person per month billed annually, or $29 monthly, for 3 or more people, with no limit on Automations runs; 1 or 2 people pay $50 per person a month.

8. Fireflies.ai

Fireflies records through its notetaker, Fred, which you invite to a meeting or let join your calendar meetings on Zoom, Google Meet, Microsoft Teams and other platforms. Its Chrome extension records Google Meet without the Fireflies bot, and Fireflies also offers a desktop app, iOS and Android apps, dialer integrations such as Aircall and RingCentral, and uploads of MP3, MP4, WAV and M4A files. It transcribes 100+ languages with automatic language detection. AskFred answers questions about your meetings, Live Assist gives suggestions during a call, and AI Skills pull out details such as follow-up emails or candidate scores. Conversation intelligence on Business tracks talk time, sentiment and topics.

Key strengths:

• 100+ transcription languages
• Integrations with CRMs, project management tools, applicant tracking systems and Slack, plus an MCP server for Claude and ChatGPT
• Search across meetings, soundbite clips, time-stamped comments and channels for sharing with a team

Limitations:

• The free plan has limited AI summaries and 400 minutes of storage per team
• Video recording and downloads start on Pro
• HIPAA compliance, SSO and SCIM need Enterprise, which is billed annually only

Best for: Sales, recruiting and operations teams that want meeting data pushed into CRMs and other tools.

Pricing: Free plan. Pro is $18 per seat per month, or $10 billed annually. Business is $29 per seat per month, or $19 billed annually. Enterprise is $39 per seat per month, billed annually only.

9. Notion AI

Notion's AI Meeting Notes transcribe and summarize a meeting inside a Notion page, without a bot. In the Notion desktop app it captures your system audio and microphone, so it records all sides of a video call. In a browser or the mobile app it hears only the microphone, which suits in-person meetings. You start it by typing /meet, and you can also upload AAC, M4A, MP3 or WAV recordings. Summaries include citations that jump to the transcript, and you can choose built-in instructions for meeting types such as a sales call or standup, or write your own summary instructions. AI Meeting Notes supports 16 languages. The notes live next to your projects, docs and databases, and Notion AI can draft from them.

Key strengths:

• Meeting notes sit in the same workspace as your docs and databases
• Custom summary instructions, and citations from the summary back to the transcript
• Consent tools: a message you can paste into the meeting chat or play aloud, and a setting that lets workspace owners require it

Limitations:

• AI Meeting Notes needs the Business or Enterprise plan; Free and Plus include a limited trial
• Notion says speaker labels work best in one-on-one virtual meetings on the desktop app and may be limited in group or in-person meetings
• The desktop app needs macOS 13 or later, or the latest version of Windows

Best for: Teams already on Notion who want meeting notes stored next to their projects.

Pricing: Business is $20 per member per month billed yearly, or $24 monthly, and includes AI Meeting Notes. Enterprise is custom and adds zero data retention with Notion's AI model providers. Free and Plus ($10 per member per month billed yearly) include a limited AI trial.

10. Mem

Mem is a notes app built around Mem Agent, which reads what you save and tracks tasks, projects and follow-ups across your notes. For meetings, Voice Mode in the Mac and Windows apps records system audio and your microphone without a bot, transcribes, and turns the conversation into a structured note with a summary and action items. The audio and transcript stay attached to the note. Mem connects to Google Calendar and Microsoft Outlook, sends a notification before each meeting, and detects calls on Zoom, Google Meet, Teams or Slack that were not on your calendar. Heads Up shows related notes before a meeting, and Chat answers questions across your notes and meetings. Notes are organized in Collections rather than folders, and Shared Collections let a team share them.

Key strengths:

• Bot-free meeting notes that land with your other notes, with a briefing before the next meeting
• Mem Agent detects tasks and projects in your notes and checks in when something needs you
• One-click Markdown export, and a Claude connector announced on Mem's blog

Limitations:

• Mem says its transcription is optimized for English only
• Recording other participants needs the Mac (Apple silicon) or Windows app; the web and iOS apps capture only your microphone
• Every plan caps new notes, messages to Mem and Voice Mode hours each month

Best for: Individuals who want meeting notes, personal notes and follow-ups in one place.

Pricing: Free with 25 new notes a month and 3 hours of Voice Mode. Plus is $9 a month with 10 hours of Voice Mode, and Pro is $29 a month with 25 hours, one custom routine and one connection to a source such as Gmail or Slack. Larger Pro tiers run from $49 to $199 a month.

11. Reflect

Reflect is now Reflect Open, an open-source notes app (MIT license) built on a folder of Markdown files. It opens to today's daily note, connects notes with wiki links and backlinks, and includes local search, tasks, a Chrome extension that saves links, text and screenshots, and Apple Calendar events beside your daily note for meeting notes. AI is optional: you add your own OpenAI, Anthropic, Google or OpenRouter key, Reflect sends requests directly to that provider, and the provider bills you. Audio memos are transcribed into your daily note by the provider you configure. Notes marked private are blocked from AI and other services that read note content, and sync runs through iCloud Drive or a Git repository such as GitHub.

Key strengths:

• Your notes are plain Markdown files in a folder you choose, with no Reflect account and no Reflect-hosted notes database
• Bring-your-own-key AI, with answers that cite your notes and private notes kept out
• Free on Mac

Limitations:

• Meeting features are calendar-linked notes and audio memos, lighter than the dedicated meeting tools above
• Reflect Open does not add its own end-to-end encryption; Reflect notes that iCloud offers end-to-end encryption in many countries
• There is no web app, and Windows and Linux builds are experimental

Best for: People who want private, local Markdown notes with optional AI on Apple devices.

Pricing: Free on Mac. The iPhone and iPad app is a paid subscription, which the US App Store lists as Reflect Pro at $9.99 a month or $99 a year. Reflect says paid Reflect Classic subscribers get one year of the iPhone and iPad app free.